Reports to        :       Assistant Director Finance &  Administration

Supervises        :       Staff under him/her

Job Category     :       Group L


Duties and Responsibilities

  1. Undertaking a wide range of management accounting
  2. Gathering, compiling and analyzing information and commitment and expenditure trends and initiating appropriate corrective action as may be required.
  • Compiling information required on budget monitoring and expenditure control including expenditures on salaries and allowances; and
  1. Initial processing of reallocation within the budget.
  2. Manage and supervise accounting operation in the accounting section.
  3. Verification of vouchers and committal documents in accordance with laid down rules and procedures.
  • Data capture, maintenance of primary records such as cash books, ledgers, vote books and registers.
  • Production of simple management reports like imprests and expenditure returns etc.
  1. Ensure safe custody of records and assets
  2. Receiving duly processed payments and receipt vouchers, writing/processing cheques and posting payments and receipt vouchers in cash books.
  3. Inspecting and entering accounting data into QuickBooks accounting and MS Excel accounting system,
  • Reconciliation of expenditure with the approved budget
  • Confirmation that all funds received together with all exchange gains/loss were received and correctly recorded.
  • Confirming accuracy of vouchers, accounts and cost centers examination that all vouchers are in accordance with the subject of budget position arithmetical accuracy of vouchers, accounts and cost centers
  1. A review of the system of internal accounting donor accounting requirements and administrative control procedures to confirm their adequacy and effectiveness.
  • Monthly checking of NSSF/NHIF/PAYE returns and advice on new policy developments from KRA.
  • Management of Quick Book/MS Excel accounts and Asset register
  • Preparation of final accounts and accounting statements.
  • Prepare payments and reconcile with vote heads.
  1. Management reports, Bank reconciliation, G&L maintenance and internal control review reports

Requirements for Appointment

  1. For appointment to this grade, an applicant must be in possession of at least Bachelor’s Degree in Commerce (Finance/Accounting option), Business Management or Finance, Economics, Business Administration plus Certified Public Accountant (CPA II) or ACCA II or its equivalent from a recognized institution.
  2. Served in the grade of Finance Officer III or a comparable and relevant position in the Public Service for at least three (3) years and
  • Have shown merit and ability in work performance and results.

Be computer literate