ASSISTANT DIRECTOR- OFFICE OF THE OMBUDSMAN (COMPLAINTS)
Reports to : Director Ethics & Governance
Job Category : Group P
Duties & Responsibilities
- Reporting to the Director Governance & Ethics and Integrity
- To report on complaints investigated and take remedial action
- Enquire into allegations of maladministration, delay, administrative injustice, discourtesy, incompetence, misbehaviour, inefficiency or ineptitude within the County public service
- Facilitate the setting up of, and build complaint handling capacity in, the sector of County public service
- Work with different public institutions to promote alternative dispute resolution methods in the resolution of complaints relating to County public service administration ·
- Provide advisory opinions or proposals on improvement of county public service administration, including review of legislation, codes of conduct, processes and procedures
- Publish periodic reports on the state of administrative justice within the county public service
- Promote public awareness of policies and administrative procedures on matters relating to administrative justice
- Take appropriate steps, in conjunction with other county organs responsible for the protection and promotion of human rights, to facilitate promotion and protection of the fundamental rights and freedoms of the individual in county public service administration
Knowledge, Skills & Experience
- A Bachelor of Law Degree from a university recognized in Kenya
- A Master’s in a relevant field will be an added advantage
- Diploma in Law from the Kenya School of Law;
- Practicing Advocate of the High Court of Kenya;
- Must demonstrate proficiency in use of Basic Computer Applications;
- At least 5 years proven progressive work experience at senior leadership level in a law firm, institution handling human rights or administrative issues.
1st Floor, Betting Control Building P.O. Box 80076-80100 Mombasa Kenya Tel: +254 715631914/ +254 780564465 Email: firstname.lastname@example.org
The Mombasa County Public Service Board is looking for suitably qualified persons with a blend of Leadership skills, technical expertise and extensive experience at a senior level to fill the following key positions, as per the Constitution of Kenya 2010 under Article 176 of the County Government Act No.17 of 2012 section 45, 50 and 51
COUNTY SECRETARY Job Group “T”
Terms of Service: Contract
Answerable to the Governor, the County Secretary will be the Chief Administration Officer of the County and the head of County Public Service.
Duties and Responsibilities
- Head of the County Public Service and is responsible for providing direction and guidance to public officers in the County
- Is Secretary to the County Executive Committee for Coordinating County State functions
- Ensure efficient management of resources
- Interpret, disseminate and oversee implementation of County Government policies and programs
- Communicate and follow up the decisions of the Executive Committee to the appropriate persons
- Convey decision of the Executive Committee to the appropriate persons or authorities
- Perform any other duties as directed by the County Executive Committee
Requirement for Appointment
- Be a Kenyan Citizen
- Be in possession of a Bachelor’s degree from University recognized in Kenya.
- Masters degree from a University recognized in Kenya will be an added advantage.
- Have 10 years’ experience at a senior level in administration or management.
- Be conversant with the Constitution of Kenya, laws on devolution and County laws
- Demonstrate understanding and commitment to national values and principles of governance as outlined in Articles 10 and 232 of the Constitution of Kenya.
- Satisfy the requirements of Chapter Six of the Constitution of Kenya 2010.
- Have excellent interpersonal and communication skills
- Possess knowledge of organization and functions of Government
- Have a thorough knowledge of the structural, legislative and regulatory framework of the Public Service
- Membership to a Professional Association will be an added advantage
- Must satisfy the requirement of Chapter 6 of the Constitution
INFORMATION ANALYST (1 POST)
Reports to : The Chief Executive Officer
Supervises : Staff under him/her
Job Category : Group M
The Information Analyst will be responsible for collecting, collating and analysing all data received and processed by the Board including complaints, concerns, human resource plans and requests from both internal and external customers of the county government on work performance, deliverables, fraud and corruption among other issues of concern.
Duties and responsibilities
- Formulating strategies and processes that will facilitate proper collection, assessment, evaluation, analysis and timely reporting of findings on all data received by the Board by its internal and external stakeholders while documenting results.
- Analysing and interpreting information to assess the extent of violation and/or adherence to the ethical and governance concerns and applicable laws, rules and regulations pertaining to corruption and fraud cases with a view to recommending appropriate measures that needs to be taken in eliminating harmful and bad ethical behaviours.
- Analysing and interpreting information to asses human resource plans, skills inventory and other human resource related data.
- Work with appropriate analytical tools to provide proper business intelligence and meaning to data/information that is handled by the Board.
- Facilitate provision of analysis, interpretation and reporting to the concerned recipients/departments or agencies.
Requirements for Appointment
- Bachelor’s degree in analytical, public/education policy or related technical area, computer sciences, statistics, or other comparable analytical fields of study.
- Master’s Degree in the relevant field will be an added advantage.
- Minimum of 3 years related experience.
- Knowledge of project management, business planning and reporting, and the ability to apply analytical and strategic thinking may be desirable;
- Experience in problem solving and decision making in a fast paced environment adopting a flexible and proactive approach and the ability to pre-empt and achieve solution based outcomes;
- Proven ability to conduct research and analysing data/findings and document results.
- Ability to foster a spirit of cooperation and collaboration across departments.
- Professionalism, integrity and commitment to ethical and integrity demands;
- Excellent communication skills and a demonstrated approach to practical problem solving;
- Demonstrate leadership with ability to accept responsibility and accountability for decisions made and actions taken.
- Ability to motivate and build a team working environment to support intended goals and objectives;
- Ability to professionally and competently deliver training, seminars and impart knowledge on ethical and governance issues;
- Knowledge of Project Management, Monitoring and Evaluation, Strategic/Business Planning and Financial Analysis/Reporting;
- Highly motivated with a positive attitude and problem-solving approach;
- Demonstrate ability to analyse, organize and synthesize data, contextual information, ideas, and concepts, so that they can be presented and communicated clearly.
- Ability to conduct literature reviews.
- Demonstrate capacity to manage, assess, validate, integrate and analyse a variety of large and small data sets using SAS or STATA statistical software.
- Ability to thoroughly and clearly document analytic methods and findings.
- To work effectively with a multi-disciplinary team of the board and information professionals.
Records Management Officer III, Job Group ‘H’
Position: Full time
- The Officers will be responsible for the effective and efficient management of both current and semi- current records and storage facilities, safe – keeping, accessibility and retention of records as long as required with minimum supervision of the Assistant Director Board Operations, Communications & Records Management.
Assistant Director Board Operations, Communications & Records Management.
- Receiving and registering all incoming and outgoing letters
- Promptly circulating files to action officers
- Opening, maintenance and closing of files
- Assisting with the preparation and review of departmental files classification scheme
- The accurate recording and tracking of file movement problems in the entity
- Addressing and resolving the records management problems in the entity
- Filing of the letters and documents in the right files
- Designing and implementing an effective records retention and disposal program
Requirements for the position
- Be a Kenyan Citizen
- Diploma in Records/Information Management or equivalent qualifications from a recognized institution
- Must have at least 1 year of experience in administration
- Digital Records System knowledge will be added advantage
- Computer literate
- Ability to work without supervision
- Satisfy the requirements of chapter six of the constitution
COUNTY GOVERNMENT OF MOMBASA
COUNTY PUBLIC SERVICE BOARD
The Mombasa County Public Service Board wishes to recruit competent and qualified persons to fill the following position:
Member County Policing Authority
Pursuant to section 41 (1) and (2) of The National Police Service Act 2011 and Gazette Notice number 114 dated 9thJanuary 2015, the Mombasa County Public Service Board wishes to recruit competent and qualified persons to serve as members in the County Policing Authority.
The Board therefore, invites applications from the categories listed below:
- Business sector
- Community based organizations
- Persons with special needs
- Religious organizations
Only one Person will be selected from each category.
The functions of the Authority shall be to:-
- Develop proposals on priorities, objectives and targets for police performance in the County;
- Monitor trends and patterns of crime in the County including those with a specific impact on the woman and children;
- Promote community policing initiatives in the County;
- Monitor progress and achievements of the targets;
- Provide financial oversight of the budget of the County police;
- Provide feedback on performance of the police service at the County level;
- Provide platform through which the public participate on all aspects to do with County policing and the National police service at County level;
- Facilitate public participation on the County policing policy;
- Ensure policing accountability to the public;
- Receive reports from community policing forums and committees; and
- Ensure compliance with the national policing standards.
The applicant shall be eligible for appointment if the person:-
(a) Is a citizen of Kenya,
(b) Satisfies chapter Six of the Constitution, and
(c) Is resident, conducts business, or is employed in Mombasa County for a continuous period of three years.
Members appointed shall serve for a term of two years and shall be eligible for reappointment for one further term.
Requirements for appointment
A person shall not be qualified for appointment as a member of the authority, if that person;
(a) Is an un-discharged bankrupt;
(b) Has been removed from office for contravening the Constitution or any law;
(c) Is not a citizen of Kenya; or
(d) Has in the conduct of his or her affairs not met any statutory obligation.
Note: Important Information to all Applicants
- Applicants must attach copies of C.V’s, academic and professional certificates.
- Clearance certificates from C.I.D., EACC, HELB and KRA
- National Identity Card
- Indicate Sub-county and Ward of residence.
Every application should be submitted in a sealed envelope clearly marked on the left side the category or specific area the Applicant is applying for, and be addressed to;-
Mombasa County public Service Board,
P.O. Box 80076-80100, Mombasa, Kenya
Hand delivered applications should be handed over at the Mombasa Public Service Board offices situated at Betting Control Building, 1stFloor opposite Swahili Culture
All applications should reach the County Public Service Board on or before 29th February, 2016 at 5.00 p.m.
Only shortlisted candidates will be contacted.
MOMBASA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER